PROCARDOUHSC-L List

Reminder! New Pcard Distribution

2016-07-26T15:32:59+00:00

Reminder! New Pcard distribution for HSC this Wednesday and Thursday from 9:00 a.m. to 4:00 p.m. See below for details.

Thanks!
Jan Duke C.P.M., A.P.P.
Associate Director, Purchasing/Property Control
2750 Venture Drive, Norman OK 73069
Office: 405.325.1321 Cell: 405.570.1037 Fax: 405.329.8394
Website: www.ou.edu/purchasing<http://www.ou.edu/purchasing>
[OU logo with Wordmark]
Confidentiality Notice: This email, including any attachments, contains information from the University Purchasing Department, which may be confidential or privileged. The information is intended to be for the use of the individual or entity named above. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of [...]

University Pcard Holder

2016-07-13T14:42:51+00:00

Dear University Pcard Holder,
As you are probably aware, in January the University began operating under a different federal employer identification number or FEIN so preparations are underway to replace all current Pcards with a new card embossed with the HSC campus FEIN. For your convenience, the Pcard team will be at the HSC campus to distribute cards from the Service Center Building on the dates listed below: [...]

Buchung/Rechnung DH80RK

2016-03-01T16:13:15+05:00

This attachment was removed.

Have you seen my new photo? Come in - I bought a new panties.

2016-02-29T22:41:58+03:00

Hi, I'm from Russia - a dream to live abroad, my name is Mary, can we get started? I'm on this dating site http://daterus.ru/?idAff=590 - come in to me.

Have you seen my new photo? Come in - I bought a new panties.

2016-02-29T22:41:58+03:00

Hi, I'm from Russia - a dream to live abroad, my name is Mary, can we get started? I'm on this dating site http://daterus.ru/?idAff=590 -

Hi sweety! Remember me?

2016-02-29T22:35:38+03:00

You were outside my house - why do not you come to me? I love you so waiting - when you called me - it was the best moment of my life, I changed the phone number - you can watch it on my page – look

You have a message from Yulia

2016-02-19T11:37:55+03:00

Hi, I’ve been trying to get in touch with you. Check me out

Hey - tell me your mobile - Marina from Russia.

2016-02-19T11:32:47+03:00

Hello dear, do you remember how we communicated with you? Long ago you could not see, I am Marina - with Russia, do you remember me? Come to my

HSC Eamail Message

2011-10-17T14:09:33-05:00

HSC Email Message
Bank of America will make an update to the Works application starting on Monday, October 17th lasting through Thursday, October 27th. The changes made during this time will not be noticeable to users but will allow the application to function more efficiently. During this time new transactions for the October/November cycle will not load however, all functions in Works to reconcile charges for the September/October cycle will be available. Please remember that the cycle for September/October is for transactions posting September 17th - October 14th. Please have those transactions reconciled by 5:00 PM on Thursday, October 20th. [...]

HSC Cutoff Date Extended

2011-01-21T09:29:28-06:00

HSC Cutoff Date Extended
Due to the university being closed yesterday, the HSC Pcard Cutoff date has been extended. The new cutoff date will be 5:00 PM today, January 21st. Thank you.

Upcoming GL Code Class

2010-09-24T13:01:40-05:00

Upcoming Training session: Choosing the Correct GL Code

This class covers how to research expense GL codes for voucher payments, requisition entry, and/or coding your pcard payments using AP GL Tools (Category list, OSF OEC, and Grants GL to Budgetary Category).

Date: 9/29/10
Time: 1:30-2:30 pm
OKC Location: Bird Library Auditorium
Tulsa Location - contact Kevyn Bagby-Grayson [...]

New Learning Opportunities

2010-04-02T12:39:12-05:00

Please review the information below per the request of AP.

Accounts Payable is pleased to announce two new courses, one of which is in conjunction with Purchasing, available to assist departments with their day to day payable responsibilities. The two courses are as follows:

Choosing the Correct GL Code
April 20, 2010
1:30-2:30 pm
OKC Location: Library Auditorium
Tulsa Location: 1C114
Description: Using AP GL Tools (Category Item List, OSF OEC, and Grants GL to Budgetary Category). This class covers how to research expense GL codes for voucher payments, requisition entry, and/or coding your Pcard payments.
Pre-Requisites: None [...]

American Express Card Distribution

2009-03-11T09:58:27-05:00

The American Express cards have arrived at the Purchasing office. Card distribution will begin today from 3:30 PM to 4:30 PM in SCB 111. If you are unable to pick up your card today, another date will be set in the coming weeks. You will be asked to show a photo id and to sign a Pcard receipt to acknowledge that you have taken possession of the card. The receipts will be available at the pickup location or on our website at http://www.ou.edu/purchasing/home/pcard/forms/Receipt%20and%20Agreement.pdf. If you are personally unable to meet us, you may have your card picked up by another [...]

SAM System Is Functioning

2006-09-22T09:42:39-05:00

The SAM system is back online. HSC users will have until 5:00 on
Friday, September 22nd to have all Pcard charges reconciled. Thank you.

Pcard Announcement

2006-08-16T11:49:23-05:00

HSC

The billing cycle for the month of JULY is from July 18th through August
16th. The last day accounting changes for this cycle can be made before
they are downloaded to the financial system is 5:00 PM on Friday, August
18th.

Please do not reply to this email. Contact the Purchasing Pcard Team at
proadmin@ouhsc.edu.

T&E Letter for Current Cardholders

2006-05-25T11:44:33-05:00

Effective June 17, 2006, The University of Oklahoma will begin a new
contract, with GE Capital Services, for a travel expense credit card (TE
Card) to help employees facilitate the payment and management of travel
that they do on official University business. The current contract with
JPM Chase will expire upon the new contract becoming effective. [...]

ProCard Cutoff Reminder

2006-05-18T15:46:37-05:00

ProCard Cutoff Reminder

Just a reminder that all transactions for the billing cycle of April
need to be reconciled by 5:00 PM today.

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

test

2006-01-23T08:40:24-06:00

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New! The January ProCard Newsletter:

<BLOCKED::BLOCKED::http://www.ou.edu/purchasing/home/procard/newsletter/
jan_2006/procard_newsletter_jan_2006.pdf>
http://www.ou.edu/purchasing/home/procard/newsletter/jan_2006/procard_ne
wsletter_jan_2006.pdf

The ProCard Newsletter Archive:

<BLOCKED::BLOCKED::BLOCKED::http://www.ou.edu/purchasing/home/procard/ne
wsletter/archive/newsletter_archive.htm>
http://www.ou.edu/purchasing/home/procard/newsletter/archive/newsletter_
archive.htm.

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

January ProCard Newsletter

2006-01-20T15:10:57-06:00

New! The January ProCard Newsletter:

<BLOCKED::http://www.ou.edu/purchasing/home/procard/newsletter/jan_2006/
procard_newsletter_jan_2006.pdf>
http://www.ou.edu/purchasing/home/procard/newsletter/jan_2006/procard_ne
wsletter_jan_2006.pdf

The ProCard Newsletter Archive:

<BLOCKED::BLOCKED::http://www.ou.edu/purchasing/home/procard/newsletter/
archive/newsletter_archive.htm>
http://www.ou.edu/purchasing/home/procard/newsletter/archive/newsletter_
archive.htm.

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

URGENT

2006-01-20T14:36:11-06:00

URGENT

If you have charges that posted to PaymentNet on January 17th we were
able to open them back up so that you could still allocate them to the
correct chart field spread. You will ONLY have until 5:00 PM this
evening to make any changes.

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

October ProCard Newsletter

2005-10-28T09:21:31-05:00

New! The October ProCard Newsletter:

<http://www.ou.edu/purchasing/home/procard/newsletter/oct_2005/procard_n
ewsletter_oct_2005.pdf>
http://www.ou.edu/purchasing/home/procard/newsletter/oct_2005/procard_ne
wsletter_oct_2005.pdf

The ProCard Newsletter Archive:

<http://www.ou.edu/purchasing/home/procard/newsletter/archive/newsletter
_archive.htm>
http://www.ou.edu/purchasing/home/procard/newsletter/archive/newsletter_
archive.htm

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

Reminder: ProCard Fraud Session

2005-09-27T08:56:45-05:00

This is a reminder that your ProCard Fraud Session will be held tomorrow
at 2:00 in the Robert M. Bird Library Auditorium.

The auditorium is located on the 2nd floor. Registration for the
session will begin 30 minutes prior to the actual meeting.

Please do not reply to this email. Direct inquiries to
proadmin@ouhsc.edu. Thank you

ProCard Fraud Training Classes - Second Notice

2005-09-19T14:52:34-05:00

Second Notice:

The ProCard Team will be offering ProCard Fraud Classes on the Norman,
HSC and Tulsa campuses.

Following the fraud presentation, Deborah Wollenberg from Contract
Services will present a short segment on the Beverage (Coke) contract
for the Norman campus.

The ProCard Team will also present updates to the ProCard program
followed by a Q&A session. To register, go to the enrollment form on
the Purchasing website at [...]

ProCard Fraud Training Classes

2005-09-02T16:10:15-05:00

ProCard Users,

The ProCard Team and JPMorgan Chase will be presenting fraud training
classes:

Tulsa Campus-Tuesday, September 27th at 1:30 in
Room 4201
Norman Campus-Wednesday, September 28th at 10:00
in the OMU Regents Room
HSC Campus-Wednesday, September 28th at 2:00 in the
RMB Library

These sessions will inform users of how to protect their ProCards,
ProCard scams to be aware of and also some helpful tips on how to
protect against identify theft for personal credit cards. Following the
fraud presentation, there will be an update of the ProCard program and
new information for users. [...]

July 2005 ProCard Newsletter

2005-07-01T15:36:08-05:00

Please do not reply to this email. Direct any questions or comments to
proadmin@ouhsc.edu.

Attached is the July 2005 ProCard Newsletter

If you experience difficulty opening the attached document, you may
alternatively click on the link below to find the ProCard Newsletter
online.

http://www.ou.edu/purchasing/home/procard/newsletter/archive/newsletter_
archive.htm

ProCard Newsletter - April 2005

2005-04-15T09:06:57-05:00

The April 2005 ProCard Newsletter has been posted at

http://www.ou.edu/purchasing/home/procard/newsletter/april_05/4_2005.pdf
<BLOCKED::http://www.ou.edu/purchasing/home/procard/newsletter/april_05/
4_2005.pdf>

HSC ProCard Users

2005-02-17T11:20:19-06:00

HSC ProCard Users,

Due to an error in the PaymentNet system, a change occurred over the Martin Luther King, Jr. holiday that has affected all charges that posted to PaymentNet on January 18, 2005. Currently, the billing cycle and the accounting cycle are not matching which has caused the charges that posted on the 18th to appear in this current cycle (February), but without the ability to be manipulated. If these charges were not assigned their appropriate chart field on that day, then the charges will need to be corrected with a Cost Transfer. We apologize for this inconvenience and [...]

December ProCard Newsletter

2004-12-22T16:05:41-06:00

Full message available at: December ProCard Newsletter

New ProCard Training Sessions

2004-11-30T16:47:18-06:00

Please do not reply to this email. Direct inquiries to proadmin@ouhsc.edu. Thank you.

New Training Sessions<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />

Norman Campus

ProCard Training! The ProCard Team will be offering training sessions for New Users on Thursday, December 9th from 8:30-10:00 in the Sooner Room in the Union and on Wednesday, February 2nd from 8:30-10:00 in the Traditions room in the Union. Please email <mailto:proadmin@ouhsc.edu> proadmin@ouhsc.edu if you plan to attend. [...]

New - September ProCard Newsletter and Training Dates

2004-09-16T11:43:34-05:00

(Please do not reply to this email. Direct inquiries to proadmin@ouhsc.edu. Thank you.)

New! The September ProCard Newsletter:

<http://www.ou.edu/purchasing/home/procard/newsletter/sep_2004/procard_newsletter_sep_2004.pdf> http://www.ou.edu/purchasing/home/procard/newsletter/sep_2004/procard_newsletter_sep_2004.pdf

New! ProCard Training Dates:

Norman
Campus Employees<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />

HSC
Campus Employees

Tulsa
Campus Employees

New User Training Class

Wednesday, September 22, 2004
3:30-5:00
Conference Room 33
Purchasing Office
2750 Venture Drive - Norman

New User Training Class

Monday, September 20, 2004
10:00-11:30
Room 111
Service Center Building
1100 N Lindsay - OKC [...]

ProCard Policy Updates (September 1, 2004):

2004-09-01T16:10:13-05:00

ProCard policy updates (September 1, 2004):

<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />

Based on feedback from our customers, we have made some updates to the ProCard Guide. Please refer to the <http://www.ou.edu/purchasing/home/> new version. (LINK)

Lab Animals and Radioactive Materials have been moved to the "No" side.

Janitorial and Landscaping Supplies have been added to the "YES" side. [...]

New ProCard Policy Updates

2004-08-27T17:02:22-05:00

New! Below are the links for three new ProCard policy updates:

New Purchasing ProCard Policy

( <http://www.ou.edu/purchasing/home/procard/policy/policy.htm> http://www.ou.edu/purchasing/home/procard/policy/policy.htm ) is effective August 27, 2004.

New Purchasing ProCard Guide
( <http://www.ou.edu/purchasing/home/procard/procard_sd_guide/procard_guide.htm> http://www.ou.edu/purchasing/home/procard/procard_sd_guide/procard_guide.htm ) is effective August 27, 2004.

New Purchasing ProCard Glossary( <http://www.ou.edu/purchasing/home/procard/glossary/glossary.htm> http://www.ou.edu/purchasing/home/procard/glossary/glossary.htm )
is effective August 27, 2004.

Please do not reply to this email. Direct inquiries to proadmin@ouhsc.edu. Thank you.

New ProCard Single Transaction Limit and Application

2004-07-15T09:03:16-05:00

New Limits New Application
EFFECTIVELY IMMEDIATELY
The Board of Regents approved $5,000 as the Small Dollar Purchasing Limit. Previous applications were only valid for limits up to $2,500. If you would like your ProCard limit increased, a complete new application with current information is required. Please direct all questions to proadmin@ouhsc.edu.

Visit the following URL by typing it in your browser address window
( http://www.ou.edu/purchasing/home/forms/ProCard%20Appl.doc )
for a new application. [...]

FW: ProCard Newsletter!

2004-03-08T09:07:34-06:00

We are pleased to announce the latest release of the ProCard Newsletter. Inside are the latest updates on issues including Our New Contact Info, T&E Cards, Sales Tax, Billing Cycles & Cutoff Dates and March's Training Schedule.

Please visit <http://www.ou.edu/purchasing/home/procard/newsletter/mar_2004/procard_newsletter_mar_2004.pdf> http://www.ou.edu/purchasing/home/procard/newsletter/mar_2004/procard_newsletter_mar_2004.pdf to view our latest news

Erin St.Denis
University of Oklahoma
Purchasing Department
Procard Administration Team
mailto:proadmin@ouhsc.edu
mailto:estdenis@ouhsc.edu
office: 405-325-5081
fax:405-329-8394

New Cardholder and Open Lab Training Scheduled at HSC and Tulsa!

2003-11-21T12:09:20-06:00

New Cardholder and Open Lab Training Scheduled at HSC and Tulsa!
There will be a new cardholder's training class at HSC on December 3rd at 9:00am in SCB 111 and at Tulsa on December 10th at 9:30am in room 3110. These classes will be followed by hands on Open Labs for those who wish to receive one on one help with Paymentnet. Please email <mailto:proadmin@ouhsc.edu> proadmin@ouhsc.edu if you would like to attend any of these sessions. [...]

All Campuses - Update to ProCard Guidelines regarding Subscriptions, Memberships and Licenses

2003-10-28T15:40:42-06:00

All Campuses - Update to ProCard Guidelines regarding Subscriptions, Memberships and Licenses

Due to the complex issues surrounding subscriptions, memberships and licenses, Internal Auditing and the Financial Service Departments have requested the following rules be implemented immediately.

Memberships and licenses MAY NOT be paid with the ProCard.

Subscriptions MAY BE paid by ProCard but must meet the following requirements:
1. Standard Subscriptions must not be paid more than 6 weeks in advance
2. Medical subscription must not be paid more than 6 months in advance
3. Subscriptions should only be purchased one year at a time and must be addressed [...]

ProCard Training Available at HSC!

2003-10-22T10:33:39-05:00

HSC - New User Training, Open Lab, and Advanced Training!

ProCard New Users Training - Thursday, November 6th from 9:00 am to 10:30 am in SCB 111.

ProCard Open Lab - Thursday, November 6th from 10:30 am to 12:00 Noon in SCB 111. Anyone wishing to receive hands on assistance with Paymentnet is encouraged to attend. [...]

TULSA ONLY -ProCard - New User Training, Open Labs and Advanced Training!

2003-10-16T16:04:45-05:00

TULSA-New User Training, Open Labs and Advanced Training!
The ProCard Team will be holding a New User training session on 10/23/03 from 9:30-10:30 in Building 3, Room 3110. An Open Lab for those wanting some hands on help with the PaymentNet system will follow until 12:00. An Advanced Session to discuss all ProCard issues will be held from 1:00 until 3:00 in Room 3108. [...]

Training Available at HSC for all New and Current Procard & Paymentnet Users

2003-09-11T16:55:35-05:00

Purchasing Will be Hosting a ProCard New Users Training for HSC On October 7th.<?xml:namespace prefix = o ns = "urn:schemas-microsoft-com:office:office" />

Purchasing will be offering a ProCard new users training for HSC on Tuesday, October 7th at 9:30am at the SCB rm 111. This training will be for new Procard / PaymentNet users. Please email proadmin@ouhsc.edu if you plan to attend.

ProCard Training - Corrected Hyperlinks

2003-08-27T08:42:05-05:00

Due to a technical problem, the two links to the maps in the previous messages were broken . We are sending the two links again, and apologize for any inconvenience this may have caused.

The following link will display a map and driving directions for driving from Norman to OU Purchasing: [...]

Purchasing is hosting a PROCARD OPEN LAB

2003-08-22T16:24:28-05:00

Purchasing will be offering a ProCard OPEN LAB at the Service Center
Building, room 111, Oklahoma City on Wednesday, September 10, 2003 from
8:30 A.M. until Noon.

The OPEN LAB will be scheduled for half hour sessions, but we will make
arrangements for anyone requiring longer. OPEN LAB is for any one required
to navigate with-in Payment Net and would like some one-on-one hands on
assistance. Only a limited number of computers will be available so please
register in advance. [...]

UPCOMING PROCARD TRAINING FOR HSC CAMPUS ONLY

2003-08-22T15:46:26-05:00

Purchasing will be offering a ProCard training class in the Service Center
Building, room 111, Oklahoma City campus on Wednesday, September 3, 2003
The class will start at 8:30 A.M. and will last approximately one hour.

If you will complete your ProCard application and fax it to Purchasing at
329-8394 by 3 PM on Wednesday, August 27th we hope to have your card
available for you directly following training. [...]

Purchasing is hosting a PROCARD OPEN LAB

2003-08-22T15:44:08-05:00

Purchasing will be offering a ProCard OPEN LAB for ALL campuses at the
Purchasing Department, 2750 Venture, Norman, Ok 73069 on Tuesday,
September 9, 2003 from 8:30 A.M. until Noon.

The OPEN LAB will be scheduled for half hour sessions, but we will make
arrangements for anyone requiring longer. OPEN LAB is for any one required
to navigate with-in Payment Net and would like some one-on-one hands on
assistance. Only a limited number of computers will be available so please
register in advance. [...]

UPCOMING PROCARD TRAINING FOR ALL CAMPUSES

2003-08-22T15:39:29-05:00

Purchasing will be offering a ProCard training class for ALL campuses at
the Purchasing Department, 2750 Venture Drive, Norman, Ok 73069 on
Thursday, September 4, 2003.

The following URL will take you to driving directions and map from Norman
to the OU Purchasing Dept:
http://www.ou.edu/purchasing/home/locations/driving_from_norman_to_ou_purch_
map.htm

The following URL will take you to driving directions and map from OUHSc to
the OU Purchasing Dept:
http://www.ou.edu/purchasing/home/locations/driving_from_okc_to_ou_purch_map
.htm [...]

HSC ProCard list serv notice

2003-08-15T15:17:09-05:00

> NOTICE: The Purchasing Department is not on the HSC phone system. When leaving a voice mail message please give us your first and last name and complete phone number and extension. Tulsa please either indicate you are calling from Tulsa or give us the 918 area code. We have not been able to return several voice mail messages because we do not have a name and phone number only an extension.

PaymentNet News

2003-08-14T14:31:59-05:00

Please check Payment Net for NEW billing cycle dates that we just received from Financial Services.

Correction of ProCard Email reminder

2003-04-15T13:13:30-05:00

To All Cardholders/Reconcilers,
As you all probably know, the current ProCard billing cycle is about to end. You may have received an email in the last few days reminding you that there were charges that still needed to be reviewed/approved. If you received this email, please note that the cutoff dates listed in this message were incorrect. The current billing cycle cutoff information is as follows: [...]

ProCard Caution

2003-03-03T15:30:42-06:00

Below you will find an article regarding ProCard usage which you might find interesting...

STATE AUDITOR URGES P-CARD OVERHAUL

If you think there's no such thing as a free lunch, you probably don't work for the Pennsylvania Department of Transportation. In one year alone, PENNDOT spent at least $87,500 on catered lunches, breakfasts and snacks for PENNDOT employees and others, according to the preliminary results of a special audit released today by Auditor General Robert P. Casey, Jr. At the same time, PENNDOT officials spent at least $62,500 on embroidered shirts, jackets, patches and tote bags, and at least $78,000 [...]

February Cutoff Information

2003-03-03T15:11:12-06:00

To all cardholders, Reviewers and Approvers,

As you all know, the February billing cycle recently ended. The credit card company has informed us that due to the federal holiday which fell on February 17th, the actual transaction cutoff date did not occur until February 18th.
This means that you may be missing one (1) day of transactions. If you are missing transactions, you will need to create a query and ask for the "Post Date" - "Is Equal To" - "February 18, 2003". You will then be able to see your missing transactions. You can open transactions and check the [...]

OUHSC ProCard update

2003-01-07T10:46:44-06:00

A ProCard question and answer session will be held 1/14/03, 1:30-4:30, SCB 111. If you are interested in attending, please contact Karen Bolton, 325-3430 or Robyn Williams, 325-5092.

With the long winter break behind us, we would like to take this opportunity to provide everyone involved with ProCards with a few updates, reminders and refreshers on items to consider when using and/or reconciling the ProCard. [...]

FW: ProCard Advanced Training

2002-11-01T08:06:55-06:00

-----Original Message-----
From: Williams, Robyn A.
Sent: Thursday, October 31, 2002 4:07 PM
To: procardouhsc-l@lists.ou.edu
Subject: ProCard Advanced Training

New Replacement ProCards Have Arrived!! (Approvers may disregard)

2002-05-17T09:02:29-05:00

Good Morning ProCard Holders,

As a result of JPMorganChase April 2001 acquisition you are receiving a new Purchasing Card that reflects the JPMorgan Chase name and logo.

Your old card MUST be turned in when the new card is picked up. A signature will be required when the card is picked up. Departments will be allowed to send a designee from their department to pick up the cards for that department. However, there must be an old card turned in for each new card picked up. The old card will be terminated in 30 days (June 17, 2002). [...]

!!! NEW - Quarterly ProCard Newsletter !!!

2002-04-29T11:37:19-05:00

Welcome to the "NEW" ProCard LISTSERV !!!!! If you are receiving this email, then you are listed in our records as either a cardholder or a reviewer/approver. Please read any postings to the listserv, as they contain important information regarding the ProCard and/or the ProCard program.

The first new item you will see, is contained in this message: It is the !!! NEW - Quarterly ProCard Newsletter !!! Just click on the attachment below to open the Newsletter. You can also see the Newsletter on the Purchasing web site, located at http://www.ou.edu/purchasing/home/procard/newsletter/april26/index.html [...]